March Meeting Minutes

Meeting started at 7:00 PM on 03/08/17

Present

Members

Chad, Derrick and his Daughter, Mary, Lynn, Cindy, Lizzy, Scott, Sam, Dan, Ken, Noah and son, Travis, Bob, Kristin, Alyssa, Lon, Vicki, Dusty and son, Mark, Robbie, Jessica, Matt, Wayne, Kim and her Granddaughter, Wayne, Marilyn, Mindy, and Pheng, were in attendance.

Guests

Mindy’s friend Mikaela was also in attendance.

Meeting Minutes

There was a correction to the minutes.  It was recorded that Matt was in attendance, this was not the case.

John made a motion to approve minutes as corrected, Rosa seconded and the motion was carried.

Treasurer’s Report

The Treasurer’s Report was approved as read.

.

Committees:

Website:

Auction Rules, Swap Rules and Membership Application were updated on the website.

Media:

865  Likes on Facebook which is an increase of 47 over last month.  4.6 Star Rating

John was able to coordinate with the other organizations in order to “co-host” the Habitatitude event.  Winnebago Waterways did a “Boosted Post” for the event which reached 2249 people.  The Boosted Post cost was $30 that was donated by Tim Campell from UW Extension.

Library:

New magazines were distributed.

BAP/HAP/CAP

Current BAP standings:

John: 660 points

Derrick: 172 points

Chad:  100 points
Noah – 25 points

 

Current HAP standings:

John: 415 points

Derrick: 55 points

Chad:  75 points

 

Current CAP standings:

John: 1010 points

Field Trips:

Past Trips

The Milwaukee Aquarium Society held their auction on 3/5/17.  It was small and lasted about 4 hours and the members that went had a great time.

Upcoming Trips

CWRS Auction is coming up on 3/11/17.  Wayne made a motion that we go there on a field trip, John seconded the motion and the motion passed. 

MAS Swap meet is on April 2nd, Bob made a motion that we go there on a field trip.  Travis seconded the motion and the motion carried. 

Earth Day is coming up on April 22nd and there are many river cleanup activities around the area.

TCMAS is holding a swap meet on April 29th

Rescue Network:

We had one rescue this month. 

Events:

Swap:

We had a total of 33 vendors, 324 attendees and raised $500 for Project Piaba. 
John sent out a survey and the results were almost all positive and there was not any singular issue that stood out. 
The video posted on Big Fly Multimedia’s YouTube Page was wonderful.

Auction:

At an earlier meeting, it was discussed and decided that we would donate a portion of the money from auction lots to the Coral Restoration Foundation.  We decided that the most efficient way to do this was to donate all of the money from Seller #1 (GBAS’s seller number) to the Coral Restoration Foundation.

John made a motion to treat Seller #1 (to be labeled Coral Restoration Foundation) just as any other seller and send them the full amount of money raised minus the usual 20% as a handling fee.  Wayne seconded the motion and the motion passed.

 

Some rules, policies, best practices and changes were discussed:

Any fish that aren’t double bagged will be charged a $1 re-bagging fee no matter if they leak or not.

To make sure that the fees are paid, leaky bags and single bags will be noted on a post-it note and stuck to the seller sheet.  The treasurer will charge the fee after the auction.

2 auctioneers will be on stage at once to hopefully speed up the first table or two.

The “Big Tank” area will be organized by table numbers instead of put out randomly.

Bidders will need to be reminded to keep their bidder cards up the entire time, and not constantly pop them up and down. 

Make sure to bring non selling items up to Mary with a 0 for a selling price.

John made a motion to not host an after auction dinner but will be pick up lunch for volunteers instead.  Scott seconded the motion and the motion passed. 

Surrender Event

The next surrender event is coming up on March 11th.  Madison Area Herpetological Society, Steve Keller’s Travelling Snake Show, Wisconsin Waterways and Roseberry Bird Rescue will be attending.

 

Green Bay Pet Expo

Habitattitude has offered an opportunity to the club to run their table at the Green Bay Pet Expo on 3/24/15.  A google doc will be shared to members, if you are interested in volunteering, please fill it out. 

John made a motion to issue $5 in fun money to each member that volunteer for a minimum of 4 hours and to reimburse fuel.  Bob seconded and the motion passed.

All About Fish with the Green Bay Aquarium Society

We are doing an educational event at the Brown County Library on 3/25/17.  Mark has taken the lead on this project and everyone is encouraged to stop by and lend a hand.

 

Project:

The tank project for Winneconne School District is coming along nicely.

Group Buy:

The group buy through Arizona Gardens was cancelled.   

Next month’s group buy will be through AquaSD, an email will be sent to members with the details as the time grows closer. 

 

Old Business:

No old business to discuss.

New Business:

Donated Books:

We have a total of 6 copies of “Conditioning, Spawning and Rearing of Fish with Emphasis on Marine Clownfish”.  John made a motion to donate a copy each to the Kaukauna Library, Green Bay Library and Menasha Library.  Lynn seconded the motion and the motion passed. 

Fun Money:

Heather emailed the club in regards to any of the fun money that she earned last year when she was a member.  The club has always treated fun money as a membership awards program rather than money and that reward expires when the membership was not renewed.  The club would have to vote in order to make this one time exception.

John made a motion that Heather be issued the fun money to be used at the Spring Auction.  Mary seconded the motion and the motion did not pass. 

Mary will look at going over the standing rules regarding fun money and the “hours of service”

Club Property

We discussed the merits of purchasing a coral saw for club members to borrow.  Scott will look into it. 

Pens and Printer Ink

John made a motion to allow Mary to purchase pens on the club’s behalf.  Bob seconded the motion and the motion carried. 

Mark made a motion to reimburse Rosa for printer ink.  Mindy seconded the motion and the motion passed. 

Open Forum

.The next meeting will be a potluck instead of one person providing food.  Please bring a dish to pass.

Door Prize

Lon won a gift card

Mini Auction

Noah submitted saulosi and yellow-tailed acei cichlids

Adjournment

Meeting was adjourned at 8:45

The next meeting is at 1000 Islands Environmental Center.  Cindi will bring the main dish.